Terms and Conditions

Terms and Conditions – Udaan Retreat by Pancha Koshas

By booking and participating in the Udaan Retreat organized by Pancha Koshas Aerial Arts School ("we", "us", "our"), you ("participant", "you", "your") agree to the following terms and conditions. Please read this document carefully before confirming your participation.

What's Included

Accommodation for the full duration of the retreat

All meals during the retreat

All classes and sessions as per the retreat schedule

Use of all required equipment for classes

Access to retreat facilities

On-ground assistance throughout the retreat

What's Not Included

Travel to and from the retreat location

Personal expenses and shopping

Any activities or services not mentioned in the retreat schedule

Travel insurance or medical costs

Early check-in or late check-out (unless arranged separately)

1. Booking & Payment

A non-refundable booking deposit is required to secure your place.

Full payment must be completed by the due date shared at the time of registration. Failure to complete payment may result in cancellation without refund.

Prices are listed in INR and are subject to change until the booking is confirmed.

We reserve the right to offer promotional discounts, which will not be applied retroactively to existing bookings.

2. Cancellation & Transfer Policy

All payments made are non-refundable.

Cancellations made more than 30 days prior to the retreat start date may be eligible for a one-time date transfer within six (6) months, subject to approval and availability.

Cancellations made within 30 days of the retreat start date are not eligible for refund or transfer.

You may transfer your retreat booking to another person with prior written approval from our team.

No exceptions will be made for illness, travel issues, natural disasters, or personal emergencies. Travel insurance is strongly recommended.

3. Participation Agreement

You participate voluntarily and agree to take full responsibility for your own health, safety, and behavior during the retreat.

You confirm that you are in good physical condition to participate in aerial and movement-based activities, and have disclosed all relevant medical conditions.

You agree to follow safety instructions and guidelines shared by instructors and staff at all times.

4. Liability Waiver

Pancha Koshas and its team members are not responsible for any injury, loss, damage, or theft incurred during the retreat.

By registering, you release Pancha Koshas, its owners, facilitators, employees, and partner venues from any claims or liability related to personal injury, illness, property damage, or loss.

5. Property & Equipment Usage

All retreat venues, equipment, and materials must be treated with care.

Any intentional or negligent damage caused by a participant may result in financial compensation or legal action.

6. Media Release

By attending the retreat, you grant permission for photographs and videos to be taken during the retreat and used for promotional purposes on social media, websites, and marketing platforms.

If you do not wish to be photographed, please notify us in writing before the retreat begins.

7. Conduct & Dismissal

Disrespectful, disruptive, or unsafe behavior toward teachers, fellow participants, or staff will not be tolerated.

We reserve the right to dismiss any participant from the retreat without refund if they violate these terms, cause harm, or create a disturbance.

8. Legal Jurisdiction

These Terms and Conditions shall be governed by and construed in accordance with the laws of India.

Any disputes arising under or in connection with these terms shall be subject to the exclusive jurisdiction of the courts located in Rishikesh, Uttarakhand.

We reserve the right to take legal action in cases of defamation, breach of agreement, intellectual property infringement, or financial damage.

9. Changes to Program

We reserve the right to modify the retreat schedule, teachers, location, or content due to unforeseen circumstances (e.g., illness, natural events, or safety concerns). No refunds will be given for such changes.

10. Agreement

By proceeding with the booking and payment, you acknowledge that you have read, understood, and agreed to these Terms and Conditions.